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eCopy Forms Processing Extender

Scan and Capture Data From Documents and Drive Business Processes to Completion - Right from the office copier

Automating the processing of paper forms can accelerate business processes, reduce errors, and cut costs significantly. eCopy Forms Processing Extender makes it happen with simple, secure, production-caliber forms recognition right at the office copier.

eCopy Forms Processing Extender uses “zonal OCR” to home in precise fields (that you’ve pre-defined), extract key data from the scanned paper document, and pass that data to back-end applications for faster, more efficient workflows. It’s “as easy as eCopy.”

  • Select your workflow on the touch screen.
  • Verify the scan is correct
  • Validate the captured fields
  • Make any corrections
  • Send the data to the back-end application with the push of a button

Now, any user can quickly and easily scan a form that updates a SQL database, initiates an invoice approval, or processes a purchase order. eCopy Forms Processing Extender is flexible enough to bridge the gap between paper forms and back-office applications.

eCopy Forms Processing Extender lets users efficiently capture and validate field-specific data right at the MFP to populate back-end enterprise applications and initiate powerful workflows. eCopy Forms Processing Extender eliminates the time and expense of shipping forms to a scanning center, accelerates business processes, and improves accuracy and security.

Features and Benefits

  • Input Forms Directly into Databases and Applications– Drive business processes to completion- right at the copier.
  • Scalable Architecture– Optionally off-load processing of CPU-intensive recognition processes to separate recognition server.
  • Integrated Image Clean-Up– Improve OCR accuracy
  • Extensive Forms Library- Automate a wide variety of form classes
  • Flexible Zone Definition- Create different zones to handle form variations
  • Confidence Thresholds- You can enable full automation – without validating every document – and simply “validate by exception.”
  • Real-Time Validation at the Device- Eliminates downstream/offline error-correction with Regular Expression and ODBC validation
  • Flexible Page Separation- eCopy Forms Processing Extender can separate (batch) documents based on recognized data fields or barcodes.
  • Easy Template Design- Use a point-and-click graphical template designer and form template tester.

Verify the document has been scanned correctly by checking an image preview.

Verify the document has been scanned correctly by checking an image preview


Here, one field – Quantity - requires manual validation.

Here, one field – Quantity - requires manual validation


Here, one field – Quantity - requires manual validation.

A quick pop-up window lets you enter the correct quantity for the field.


eCopy Forms Processing Extender has captured the necessary data from the scan and passed it to the financial system to process the PO.

eCopy Forms Processing Extender has captured the necessary data from the scan and passed it to the financial system to process the PO.


Product Information:


System Requirements

  • eCopy ShareScan® v4.35 or higher